These are the terms and conditions agreed by: "The Organisers" (DAAD on behalf of the "Study in Europe" consortium composed of Campus France, DAAD, Nuffic, The Education and Youth Board of Estonia (Harno), Academic Cooperation Association (ACA)), and "The Exhibitor", the eligible institution and its representatives which has made an application to the Organisers to participate in the above mentioned Event. 

In these conditions: "The Event" is that organised by the Organisers; "The Venue" as defined in the event profile. 

Participation criteria for Institutions 

In order to be eligible to exhibit at any of the Events, the institutions must: 

• be a higher education institution (HEI) recognised by the competent national authority, an official consortium of recognised higher education institutions or a national governmental agency in charge of higher education promotion (governmental agencies may be represented by their embassy in the country where the Event is taking place);
• have their headquarters in one of the Erasmus+ programme countries (Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Germany, Denmark, Estonia, Spain, Finland, France, Greece, Croatia, Hungary, Ireland, Iceland, Italy, Liechtenstein, Lithuania, Luxembourg, Latvia, Republic of North Macedonia, Malta, Netherlands, Norway, Poland, Portugal, Romania, Serbia, Sweden, Slovenia, Slovakia and Turkey);
• deliver higher education degrees recognized by the competent national authority (if the institution is a higher education institution or an official consortium of higher education institutions).

In all cases eligible HEIs must promote higher education programs to be delivered in one of the Erasmus+ programme countries (international campuses of European HEIs based outside of Europe are not eligible if promoting their international campus; they may be eligible if they are based in the country where the fair is taking place).

1. Registration

The registration for the Event is done online through the website www.studyineuropefairs.eu. The registration is binding. Once the Exhibitors have submitted the registration, they cannot be discharged from their contractual duties. The online registration serves as a contract upon submission and acceptance by the Organisers. It becomes binding for both parties upon acceptance by the Organisers, in the form of a separate confirmation sent in writing (e-mail).

2. Quota system

Places for HEIs will be allocated on a first-come, first-served basis per country, following a review of the study programmes offered with priority given to those offering study courses on sustainable processes and development. If after the deadline, certain places have not been taken up, these will be evenly reallocated amongst countries with additional applicants based on the date and time of the registration. If the number of applications exceeds the number of booths available, eligible institutions will be placed on a waiting list according to the date and time of their registration.

3. Consortia and booth sharing

Consortia will be treated as one institution – e.g. only one virtual exhibition booth, and one listing on the website. Consortia are requested to nominate a representative who will accept the responsibility and liability of the group.

Booth sharing may be permitted for a maximum of two HEIs (from one country) per virtual booth. They will be treated as one HEI – i.e. one exhibition booth, and one listing on the website. HEIs are requested to nominate a representative who will accept the responsibility and liability for both HEIs.

4. Terms of payment

Campus France – on behalf of the Organisers – will invoice Exhibitors for the Event before the Event takes place (in accordance with French law). All invoices shall be paid within 30 days of the invoice date and before the Event takes place. Terms of payment and deadlines will be stated on the invoice and must be respected in order for the Exhibitor to be able to take part in the Event. The Organisers reserve the right to cancel the contract and otherwise use the place reserved if payments are not remitted on time. In such an event, the Organisers shall not be liable for any resulting costs, damages and/or losses charged to the Exhibitor. If on the instructions of the Exhibitor, invoices are made out to a third party the Exhibitor continues to be liable for all charges.

5. VAT

The Exhibitor shall pay the fees for participation in the Event as published in the Event profile. Unless otherwise stated, all fees published in the Event Profile are exclusive of VAT, which the Exhibitor shall, where applicable, pay in addition.

6. Withdrawal by the Exhibitor

Cancellation fees will be charged for withdrawal by the Exhibitor, for whatever reason, from the Event as of the date of receipt of notice of withdrawal. Notice of withdrawal must be supplied in writing to the Organisers (see Contact). Cancellation rates are as follows:

• 50 per cent of the full Participation fee up to 45 days prior to the event;
• 100 per cent of the full Participation fee less than 45 days prior to the event

7. Cancellation of the event

The Organisers reserve the right to cancel, postpone, curtail, move, extend, modify or abandon the Event or to close individual or all sections of the online Event platform temporarily or permanently, if unforeseen events so require. Should it be necessary to cancel, postpone, curtail, move, extend, modify or abandon the Event, the Exhibitor shall not be entitled to claim any indemnities. If the Event doesnot receive a sufficient number of Exhibitors, the Organisers may, at their sole discretion, decide tochange the format of the Event. The Organisers will do this by notifying the Exhibitors of the Event in writing by sending an email no later than 30 days before the date of the Event. Participation fees will not be reimbursed if the Event is cancelled due to force majeure.

8. Costs

The Exhibitor is responsible for covering any costs linked to participation in the Event such as Internet connection, and for insuring its delegates who participate remotely in the Event. The Exhibitor is also responsible for providing its delegates with devices to connect to the platform.

9. Personal accidents

The Exhibitor participates at its own risk and the Organisers do not accept any liability for any accident, damage or injuries suffered by the Exhibitor, its delegates, servants, agents, contractors, invitees, and members of the public or any person whatsoever during the Event. The Exhibitor is responsible for taking out adequate personal liability.

10. Disclaimer 

The Organisers accept no liability for loss or damage suffered by the Exhibitor and caused by:

• the failure of any service or amenities which the Organisers are responsible for providing;
• the failure of any service or amenities to be provided by the Event subcontractors;
• the cancellation or suspension of the Event due to force majeure, including but not limited topandemic, war, act of terrorism, earthquake, typhoon, adverse weather, strikes or by reason beyond the Organisers’ control.

11. Booth allocation

The Organisers are entitled to allocate at their own discretion the virtual boothsin the manner deemed fit and appropriate. Exhibitors will accept the virtual booth that is allocated to them by the Organisers.The Exhibitors shall occupy the online Exhibition space allocated to them exclusively. The Exhibitors may not assign, sublet or grant licences in respect of any part of the space allotted to them nor may they advertise institutions that are not a party to the contract.

12. Booths

Exhibitors will be allocated a booth as detailed in the Event profile. Exhibitors must not change the booth structure, fascia board, flag, carpeting or walls or any other element that is common to all booths. All decoration and promotional materials shall be attached without damaging the property of the booth construction. The Exhibitor will be held liable for any damage of the allocated booth. Depending on the location of the booth area, specific locations may have electrical boxes, cables, water pipes running through or beside the booth.

13. Representation at the booth

The Exhibitor will ensure that at least one officialrepresentative of itsinstitution will be present during the official opening hours of the Event. Booth representatives may not include agents.

13. Promotional materials

The Exhibitor will provide online resources to be uploaded onto the virtual booth. In the interests of all Exhibitors, advertising is only permitted within the allocated exhibition space. The Organisers reserve the right to close down any online booth not respecting the Organisers’ requirements at the Exhibitor’s risk and expense. Agents’ promotional literature must not be displayed nor distributed at the Event.

14. Sub-contracting

The Organisers reserve the right to hire or contract sub-contractors to co-organise specific parts of the Event.

15. Use of online fair platform

The online fair platform shall not be used for any illegal or immoral purpose and the Organisers reserve the right to remove any material that in their sole opinion may be considered offensive or obscene. The online fair platform shall not be used for the purpose of betting or gambling.

16. Notices

If either party wishes to give notice to the other party under this agreement, it shall be by registered delivery or first class mail to the Organisers or by email to the above Contact.

17. Termination of agreement

The Organisers are entitled to terminate without notice their agreement with an Exhibitor if:

• the Exhibitor or its designated representative commits any breach of or fails to observe any ofthe conditions or regulations set out in these terms and conditions;
• the Exhibitor has a receiver appointed over all or part of its assets, enters into liquidation, orcommits an act of bankruptcy, whether compulsorily or voluntarily;
• the Exhibitor fails to pay any sum due.

In the event that the Agreement is terminated by the Organisers unless otherwise agreed between the Organisers and the Exhibitor in writing, the Exhibitor shall indemnify the Organisers in respect of all costs loss, damages or expenses (including any consequential loss or damage) incurred as the result ofsuch termination.

18. Personal data

This paragraph sets out the data processing practices carried out through the use of the Internet, the www.studyineuropefairs.eu website and the online registration tool. If you have any requests concerning your personal information, any queries with regard to these practices or if you wish to modify or to remove your personal data, please contact us at info@studyineuropefairs.eu. We collect personal information through the Event registration process only. We do not sell, trade or rent your personal information to third parties. We will only disclose personal information to our partners, to the Exhibitors of the Event and to other organisations related to the Event you register for and to the suppliers we engage to process data on our behalf. Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by carrying out the registration process and by communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

19. Use of audio-visual material

The Organisers reserve the right, at their sole and absolute discretion, to use the films, audiorecordings and/or photographs of an online Exhibition booth in any media without first obtaining the consent of the Exhibitor and without making any payment whatsoever for publicity, advertising, tradeor promotion purposes. The Organisers are allowed to publish photographs orscreen shots of the fair in any media. Any Exhibitor attending the fair waives their intellectual property rights on any photographs or screenshots taken and/or published in a manner described here.

20. Use of logos

The Exhibitor agrees that any information given to the Organiser via the Registration process (name of institution, logo, and Exhibitor profile) may be used to promote the Event and the participation of the Exhibitor in any media.

21. Governing law

By submitting the application to participate in the Event, the Exhibitor agrees to these Terms and Conditions. The mutual rights and obligations residing in this contractual relationship shall be interpreted in accordance with the laws of France. Place of jurisdiction shall be Paris, France. Should any of the above conditions be or become null and void, the other conditions shall continue to be valid.